How to Hire the Right Round Table for your banquet and galas

How to Hire the Right Round Table for your banquet and galas

Planning the perfect banquet or gala can be a daunting task, especially when it comes to finding the right furniture for your event. One of the most critical pieces you'll need is round tables.

These tables not only provide seating for your guests but also add to the overall aesthetics of your function. A common hurdle many organisers face is choosing the suitable size and style that meets their event's needs without blowing the budget.

Interestingly, did you know that selecting the correct table size can significantly impact guest interaction and satisfaction at events? It's not just about fitting people into seats; it’s about creating an inviting atmosphere where everyone feels connected and comfortable.

This article offers a comprehensive guide on how to hire the right round table for your banquets and galas. We cover everything from understanding different types of round tables available for rent, factors to consider when making your choice, where to find them, and tips to ensure a successful rental experience.

Get ready to make your next event memorable!

Types of Round Tables for Rent

Consider various types of round tables available for hire, such as 60" and 72" round tables, 8' and 6' round tables, as well as cocktail tables to suit the style and size of your event.

Matching the right table to your function can significantly impact seating arrangements and overall comfort.

60" round tables

60" round tables are perfect for creating an intimate setting at your banquet or gala. These tables comfortably seat eight guests, making them ideal for encouraging conversation and interaction among attendees.

They're versatile enough to fit into various event styles and themes, from elegant weddings to casual corporate gatherings. Opting for a 60" round table hire allows you to maximise the seating capacity while ensuring everyone feels connected.

Event planners often choose these tables because they offer ample space for dining and decor without overcrowding the venue. You can easily dress them up with linen rentals to match your event's aesthetic, adding a touch of sophistication or fun depending on your theme.

With the right arrangement, these tables can transform any space into a welcoming environment for celebrating special occasions.

Let's move on to explore the larger options available with 72" round tables.

72" round tables

Selecting the right table size is crucial to creating a comfortable and visually appealing seating arrangement for your banquet or gala event. The 72" round tables offer ample space to seat 8-10 guests, making them an ideal choice for larger gatherings.

These tables provide a spacious setting for dining and conversation, allowing guests to enjoy their meals while socialising with those around them. When considering table rental options, keep in mind that the 72" round tables may require a larger floor area compared to smaller sizes, so it's essential to ensure that your venue can accommodate these tables comfortably.

Whether you're hosting a formal gala or an elegant banquet, the 72" round tables provide a versatile option that allows for flexible seating arrangements. Additionally, these larger tables can serve as eye-catching centrepieces when adorned with stylish linen and decor elements.

8' round tables

When considering round table options for your event, 8' round tables are a versatile choice suitable for larger gatherings. These tables can comfortably seat 10-12 guests and provide ample space for dining and socialising.

The 8' round tables create an elegant and inclusive atmosphere, allowing everyone to engage in conversation without feeling cramped. With the ability to accommodate various linen sizes, these tables offer flexibility to match your event's style and theme.

Additionally, consider using multiple 8' round tables to cater to different group sizes or seating arrangements.

6' round tables

Transitioning from larger tables, 6' round tables are ideal for more intimate gatherings or when space is limited. These tables can comfortably seat up to 10 guests, making them suitable for smaller banquets, weddings, or corporate events.

When choosing 6' round tables for your event, consider the table size in relation to the venue space and overall seating arrangement. It's also important to ensure that the linen you choose fits properly and complements the table size to create an elegant and cohesive look for your function.

When Selecting Round Tables

Cocktail tables

Cocktail tables add a touch of elegance to any event and are perfect for socialising. These tables are typically 42 inches high, allowing guests to stand and mingle comfortably. They also work well for small plate dining or as an area to place drinks.

When selecting cocktail tables, consider the number of guests and the flow of your event space for optimal placement.

Having some taller tables adds variety to your seating options and encourages a dynamic atmosphere at your event. Cocktail tables can be strategically placed throughout the venue, providing different spots for people to gather, chat, and enjoy their time.

Factors to Consider When Choosing a Round Table

Consider the number of guests attending to determine the seating capacity required. Match the table size and seating arrangement with your event's style and theme for a cohesive look.

Number of guests

Consider the number of guests attending your event to determine the appropriate table size and seating arrangement. Assess the space available for your event and select a round table size that allows for comfortable seating without overcrowding.

Ensure that each guest has enough elbow room and personal space to enjoy their dining experience or social interactions. Take into account any additional furniture or decor items that will also be placed in the venue to avoid cluttering the area.

Plan for different table sizes based on various groups of attendees, such as families, couples, or individuals, to provide flexibility and ensure everyone feels accommodated. Use an online seating capacity guide or consult with your rental company to help you decide on the best round tables suited for your specific guest count.

Table size and seating arrangement

To ensure your guests are comfortable and have enough space to enjoy their meal, consider the number of guests and the table size. Calculate approximately 10 square feet per person for a comfortable dining experience.

When planning seating arrangements, take into account factors such as event style and theme, ensuring that your chosen tables complement the overall aesthetic. By carefully considering these elements, you can create an inviting atmosphere for your banquet or gala.

When it comes to table size and seating arrangements for your event, there are a few essential factors to keep in mind. The first is selecting the right table size to accommodate all your guests comfortably, taking into consideration both functional space and visual appeal.

Event style and theme

Consider the style and theme of your event when selecting round tables for hire. The table size and shape should complement the overall aesthetic, whether it's a formal gala or a casual banquet.

For a sophisticated affair, elegant 72" round tables may be suitable, while cocktail tables could add flair to a more relaxed setting. Matching the tablecloth colour and style with your event theme can further enhance the ambience, creating a cohesive look that leaves a lasting impression on your guests.

To achieve an appealing visual impact, coordinating the selected table sizes and styles with the decor elements can help tie in the overall design concept seamlessly. This attention to detail contributes to creating an immersive experience for attendees, making their event memorable and enjoyable.

Table rental prices

Table rental prices vary depending on the size, style, and quality of the tables. Factors such as the material used for construction, additional features like adjustable legs or built-in tablecloths, and the duration of the rental can influence the price.

When searching for a rental company, consider comparing prices from different suppliers to find a deal that fits your budget.

Once you have a clear idea of your event's needs in terms of table size and style, reach out to local rental companies or browse online catalogues to request quotes. Be sure to enquire about any additional fees for delivery, setup, or late returns so you can factor those into your budget.

Additional features and accessories

Round table rentals often come with additional features and accessories to enhance your event setup. Look for options such as fitted tablecloths, skirts, or overlays to create a polished look that complements your event theme.

Some rental companies also offer chair covers and sashes to coordinate with the tables, along with napkins and centrepieces. Consider adding lighting options like LED candles or string lights for an elegant touch.

Don't forget practical accessories like table risers, which can add dimension to your layout and make it easier for guests to see each other across the table.

When looking at round tables for rent, keep an eye out for optional extras such as decorative charger plates or themed tabletop decor items that can elevate the overall ambience of your banquet or gala event.

Where to Find Round Table Rentals

Gecko Rent is an excellent source for finding round table rentals.

Local rental companies

Contact Gecko Rent the rental provider directly to enquire about table sizes, prices, additional features, and delivery options that suit your event needs.

Consider visiting local rental showrooms to personally assess the quality and condition of the available round tables. Take advantage of this opportunity to discuss customisation possibilities with the rental company representatives.

In addition to convenient access within your area, local rental companies can often provide valuable insights into venue restrictions or layout recommendations based on their experience in servicing events in your vicinity.

Online rental catalogs

Browse through online rental catalogues to find a wide range of options for round table rentals. These platforms offer the convenience of exploring different table sizes, styles, and additional features from the comfort of your home or office.

You can easily compare prices, check availability, and even read customer reviews to make an informed decision. Additionally, many online rental catalogues provide delivery and pickup services, making it a seamless process to secure the perfect round tables for your banquet or gala event.

Social media and event planning websites

Check Gecko Rent for finding round table rentals. Many rental companies have official pages where they showcase their inventory, pricing, and customer reviews.

Utilising social media allows you to directly message rental companies for enquiries or even check out user-generated content from previous events to gain a better understanding of the products and services offered.

Tips for a Successful Round Table Rental

Plan ahead to secure the desired table sizes and quantities. Ensure proper upkeep and timely return of the hired tables for a hassle-free experience.

Book in advance

To ensure you secure the right round tables for your banquet or gala, it is crucial to book in advance. By booking early, you can guarantee that the specific table sizes and quantities required for your event will be available.

Additionally, advanced booking allows ample time for any necessary adjustments or changes before the big day.

When planning an event, timing plays a vital role in securing all necessary rentals to execute a successful seating arrangement. To avoid last-minute disappointments, it's essential to plan ahead and secure your round table rentals well in advance of your event date.

Properly measure and plan for table placement

When arranging round tables for an event, accurately measure the venue to ensure there is enough space between each table. Consider the flow of foot traffic and allow ample room for guests to move around comfortably.

Use a floor plan to strategically position the tables based on the number of attendees and seating capacity.

To maximise space, choose appropriate table sizes that fit within the venue without overcrowding. Bear in mind considerations such as access points, emergency exits, and focal points within the space.

Consider using multiple sizes for a variety

Mixing up different table sizes can add visual interest and create a dynamic seating layout. Varying table sizes gives your event an inviting and inclusive atmosphere, catering to groups of different sizes.

Offering a mix of 60", 72", 8', and 6' round tables, along with cocktail tables, can accommodate various guest preferences and enhance the overall ambiance for your banquet or gala.

Properly maintain and return the tables

To ensure the tables remain in excellent condition throughout your event, wipe them down periodically and address any spills immediately. Also, be sure to follow any specific maintenance instructions provided by the rental company.

Return the tables on time to avoid late fees and maintain a good relationship with the rental company for future events.

Leave a review and recommendation for the rental company.

After ensuring that you have properly maintained and returned the tables, take a moment to leave a review and recommendation for the rental company. Your feedback can help others make informed decisions about their table rental needs.

Whether it's praising exceptional customer service, timely delivery, or top-quality tables, your positive experiences can assist future customers in selecting the right rental company for their events.

Additionally, constructive criticism can provide valuable insights for the rental company to improve its services.

Conclusion

Choosing the right round table for your banquet or gala is crucial for a successful event. Consider factors like the number of guests, table size, and event style when making your decision.

Remember to book in advance and properly maintain the tables for a smooth rental experience. Look for local rental companies or browse online catalogues to find the perfect round table for your next function.