For Audio Visual Rental Businesses
Built for AV teams that can't afford a missed cue
Capture every event enquiry, qualify technical needs, and quote production packages faster. Gecko is the AI operating system for AV rental businesses, from a single speaker hire to a full event production.
Trusted by rental businesses growing with Gecko
AV enquiries need fast, accurate scoping.
Event planners and venue coordinators don't always know what gear they need. They know they have 200 guests, a venue, a date, and a budget. If your team can't qualify the event and quote quickly, the production company down the road will.
of AV rental enquiries are missed by the average production team
Gecko captures enquiries while you're on a load-in
double-bookings of key gear across events
Everything you need to run AV rental
One operating system for calls, quotes, inventory, delivery, payments, and repeat customer bookings.
Your AI phone agent picks up every event enquiry, captures the venue, date, guest count, and technical scope, then sends a quote while your team is still on a load-in.
- Captures venue, date, guest count, and event type
- Asks the technical scoping questions you would ask
- Sends a production quote to the customer's phone
- Captures enquiries while crews are on event
Track every speaker, mic, light, screen, projector, mixer, and DJ controller in real time. Never quote gear that's already on a Friday night load-out. Never miss servicing on a flagship piece of kit.
- Real-time status: available, on event, in service, faulty
- Prevent double-bookings of flagship gear
- Track gear by serial number and condition history
- Maintenance and servicing scheduling built in
Build quotes for full production packages with gear, crew labour, delivery, setup, and operator hours bundled together. Add multi-day events, redundancy packs, and tech support without rebuilding the quote from scratch.
- Pre-built production packages by event type
- Crew labour, operator hours, and tech support line items
- Multi-day event pricing built in
- Self-serve quotes for venues and repeat planners
Send crews the venue, load-in window, contact, run sheet, and rig notes straight to their phone. Track load-out timing and gear returns so the next event isn't waiting on missing kit.
- Crew dispatch with venue, contact, and access details
- Run sheet and rig notes captured in the booking
- Load-out tracking and gear return verification
- Distance-based delivery and labour rates
Take deposits and full payments online. Manage credit accounts for trade customers. Send invoices the moment the rental ends. All of it is linked to your inventory and bookings in real time.
- Online deposit and full payment collection
- Trade credit account management
- Automated invoicing on return
- QuickBooks and Xero syncing
Built for Production Teams
Manage every category of AV rental
See It In Action
Watch Gecko in 90 seconds
Gecko vs legacy AV rental software
Real growth from real AV customers
AV rental businesses on Gecko have grown by hundreds of thousands of dollars in annual revenue. The growth comes from capturing every event enquiry, scoping faster, and turning more shoppers into confirmed production bookings.
Loved by AV rental business owners
"The team has listened to our feedback and worked with us to develop new features that allowed us to tailor the system to our business. I wouldn't know what to do without them."
"We grew 100% last year. I've got way more time to grow my business instead of sending out quotes all day and not hearing back."
"What makes Gecko special is how they take the time to listen to our problems and then actually solve them for us."
Works with the tools you already use
Gecko connects to the tools you already run your business with.
Up and running in two meetings
Book a demo
A 30 minute conversation about your business, your gear, and your production workflow. We show you exactly what Gecko does for AV rental businesses.
Onboarding
Two 30 minute meetings to set up your inventory, integrations, and AI voice agent. Nothing goes live until you confirm you're ready.
Launch
Your AI voice agent starts answering calls, your inventory goes live online, and your team focuses on running the business instead of the phone.
AV rental software FAQ
AV rental software helps audio visual rental businesses manage gear inventory, event enquiries, quotes, bookings, crew dispatch, payments, invoices, and customer communication in one place.
Gecko is AI AV rental software built for production teams that need to scope events quickly. It answers enquiries, captures technical details, checks gear availability, and sends quotes faster.
Yes. Gecko can manage speakers, microphones, lighting, staging, truss, screens, projectors, DJ equipment, cameras, consoles, cables, power distro, and production packages.
Yes. Gecko supports production package quoting with gear, labour, delivery, setup, operator hours, multi-day pricing, and tech support line items.
Gecko integrates with QuickBooks, Xero, HubSpot, Google Calendar, Outlook, Twilio, Zapier, Baseplan, HirePos, and more. The team can advise on the best integration setup during onboarding.
Yes. Gecko can capture venue, date, guest count, load-in window, contact, run sheet, rig notes, access details, and delivery requirements during the enquiry and booking flow.
Gecko onboarding consists of two 30 minute meetings with the team. Nothing goes live until your gear inventory, packages, workflows, integrations, and AI voice agent are ready.
Gecko pricing is tailored to the size and needs of each AV rental business. Book a demo to get a custom quote based on your booking volume, inventory, integrations, and team size.
Stop missing enquiries. Start booking more events.
Book a 30 minute demo and see how Gecko answers every event call, scopes faster, and grows your AV rental business.