For Tool Rental Businesses
Tool rental software that picks up every call, even when the counter's slammed
Answer every call, send quotes in seconds, and manage tool inventory in real time. Gecko is the AI operating system for tool rental businesses, from same-day pickups to long-term trade accounts.
Trusted by rental businesses growing with Gecko
Tool rental customers need answers fast, or they go elsewhere.
Tradies, weekend warriors, and DIYers call when they need a tool right now. They want to know what is available, what it costs for the day or weekend, and whether they can pick it up before the next job starts. If your counter team can't answer, they call the next hire shop.
of inbound tool rental calls are missed by the average rental business
Gecko's AI voice agent answers every call, day or night
missed bookings once Gecko is live on your business phone
Everything you need to run tool rental
One operating system for calls, quotes, inventory, delivery, payments, and repeat customer bookings.
Your AI phone agent picks up every tool rental call, sounds human, and captures the same details your counter team would collect. It keeps quoting while the counter is busy, the phone is ringing, or the shop is closed.
- Captures tool needed, hire dates, pickup or delivery
- Checks live tool availability during the call
- Sends instant quotes to the customer's phone
- Captures same-day reservation requests, even after hours
Track every drill, grinder, sander, breaker, and small machine in real time. One dashboard your whole counter team can see. Stop double-booking the only working concrete saw in the shop.
- Real-time status for every tool
- Counter team inventory visibility
- Prevent double-bookings automatically
- Track repairs, servicing, and replacement needs
Hourly, daily, and weekend rates. Trade account pricing. Damage waivers. Deposits. Gecko handles it all and sends a branded quote the moment the call ends so customers can confirm before they get to your counter.
- Hourly, daily, weekend, and weekly rate cards
- Self-serve online reservations for DIY and trade customers
- Trade account and credit terms
- Damage waiver pricing built into the quote
Most tool rentals are pickup and return at the counter, but Gecko also handles delivery when you need it. Track every item out the door and back, including damage notes, lost-tool charges, and after-hours returns.
- Counter pickup and after-hours return workflows
- Tool condition checks at pickup and return
- Lost or stolen tool charge automation
- Delivery option for larger tool rentals
Take deposits and full payments online. Manage credit accounts for trade customers. Send invoices the moment the rental ends. All of it is linked to your inventory and bookings in real time.
- Online deposit and full payment collection
- Trade credit account management
- Automated invoicing on return
- QuickBooks and Xero syncing
Built for Your Counter
Manage every category of rental tools
See It In Action
Watch Gecko in 90 seconds
Gecko vs legacy tool rental software
Real growth from real rental customers
Tool rental businesses on Gecko have grown by hundreds of thousands of dollars in annual revenue. The growth comes from capturing every after-hours call, quoting instantly, and selling online to repeat trade customers.
Loved by tool rental business owners
"Customers used to call three competitors and book with whoever replied first. With Gecko, that's now us every time."
"We've booked weekend jobs that came in at 8pm on a Friday. Without Gecko those calls would have gone to voicemail and we'd have lost them."
"Running multiple yards used to mean three different sets of bookings and constant double-bookings. Gecko gives us one calendar. We haven't double-booked since."
Works with the tools you already use
Gecko connects to the tools you already run your business with.
Up and running in two meetings
Book a demo
A 30 minute conversation about your business, your tools, and your counter workflow. We show you exactly what Gecko does for tool rental businesses.
Onboarding
Two 30 minute meetings to set up your inventory, integrations, and AI voice agent. Nothing goes live until you confirm you're ready.
Launch
Your AI voice agent starts answering calls, your inventory goes live online, and your team focuses on running the business instead of the phone.
Tool rental software FAQ
Tool rental software helps tool hire businesses manage tool inventory, availability, quotes, reservations, payments, deposits, damage waivers, and customer communication. Gecko adds AI voice agents that answer calls and send instant quotes.
Gecko is AI tool rental software built for busy counters and after-hours enquiries. It answers every call, checks live tool availability, and sends quotes so customers can reserve before they go elsewhere.
Yes. Gecko supports hourly, daily, weekend, weekly, and trade account pricing. It also supports deposits, damage waivers, and quote rules for different tool categories.
Yes. Gecko can manage power tools, garden tools, cleaning equipment, concrete tools, plumbing tools, access tools, generators, pressure washers, and other small equipment.
Gecko integrates with QuickBooks, Xero, HubSpot, Google Calendar, Outlook, Twilio, Zapier, Baseplan, HirePos, and more. The team can advise on the best integration setup during onboarding.
Yes. Gecko supports deposits, full payments, and damage waiver pricing. These can be included in quotes and bookings so customers understand the total before confirming.
Gecko onboarding consists of two 30 minute meetings with the team. Nothing goes live until your inventory, pricing, workflows, and AI voice agent are ready.
Gecko pricing is tailored to the size and needs of each tool rental business. Book a demo to get a custom quote based on your inventory, volume, integrations, and team size.
Stop missing calls. Start booking more tool rentals.
Book a 30 minute demo and see how Gecko answers every call, quotes instantly, and grows your tool rental business.