For Party & Event Rental Businesses
Stop losing events to the provider that replied first
Party and event customers compare three to five rental providers at once. Gecko answers every call, captures event details, and sends instant quotes so the booking comes to you.
Trusted by rental businesses growing with Gecko
Event rental customers book with whoever responds first.
Couples planning weddings, parents planning birthdays, and event coordinators are comparing 3 to 5 providers at once. They want availability, pricing, and package details for their event date. If you take a day to reply, the booking goes to someone else.
providers the average event customer contacts before booking
Gecko answers calls and event enquiries day or night
missed weekend enquiries once Gecko is live
Everything you need to run event rental
One operating system for calls, quotes, inventory, delivery, payments, and repeat customer bookings.
Your AI phone agent picks up every event enquiry, captures the date, guest count, location, and rental needs, then sends a quote while your team is on-site setting up another event.
- Captures event date, type, guest count, venue, and rentals
- Checks event-date availability during the call
- Sends a full event quote to the customer's phone
- Captures weekend enquiries even after office hours
Track tents, tables, chairs, games, concessions, decor, and packages by event date. Prevent the most painful mistake in event rental: double-booking your only large marquee for two weddings on the same Saturday.
- Track every item by event date and delivery window
- Prevent double-bookings automatically
- Multi-day event support with pickup and pack-down
- Live calendar your whole team can see
Build quotes for birthday packages, wedding bundles, school event combos, and corporate setups in seconds. Add-ons, upgrades, delivery fees, and setup labour all calculated automatically.
- Pre-built event packages and bundles
- Add-on suggestions to boost order value
- Delivery and setup labour included in quotes
- Self-serve event quotes through your online storefront
Plan deliveries, setups, and pack-downs across a busy Saturday. Send crews the venue, contact, setup window, surface notes, and event details straight to their phone.
- Driver and crew dispatch with venue details
- Setup time, surface, and access notes captured upfront
- Pack-down scheduling for multi-day events
- Distance-based delivery fee calculation
Take deposits and full payments online. Manage credit accounts for trade customers. Send invoices the moment the rental ends. All of it is linked to your inventory and bookings in real time.
- Online deposit and full payment collection
- Trade credit account management
- Automated invoicing on return
- QuickBooks and Xero syncing
Built for Event Days
Manage every category of event rental
See It In Action
Watch Gecko in 90 seconds
Gecko vs legacy event rental software
Real growth from real event customers
Party and event rental businesses on Gecko have grown by hundreds of thousands of dollars in annual revenue. The growth comes from capturing every weekend enquiry, quoting instantly, and converting more shoppers into confirmed bookings.
Loved by event rental business owners
"We grew 100% last year. I've got way more time to grow my business instead of sending out quotes all day and not hearing back."
"What makes Gecko special is how they take the time to listen to our problems and then actually solve them for us."
"The team has listened to our feedback and worked with us to develop new features that allowed us to tailor the system to our business. I wouldn't know what to do without them."
Works with the tools you already use
Gecko connects to the tools you already run your business with.
Up and running in two meetings
Book a demo
A 30 minute conversation about your business, your inventory, and your event workflow. We show you exactly what Gecko does for party and event rental businesses.
Onboarding
Two 30 minute meetings to set up your inventory, integrations, and AI voice agent. Nothing goes live until you confirm you're ready.
Launch
Your AI voice agent starts answering calls, your inventory goes live online, and your team focuses on running the business instead of the phone.
Event rental software FAQ
Party and event rental software helps businesses manage event-date availability, quotes, bookings, delivery, setup, payments, invoices, and customer communication. Gecko adds AI voice agents that answer calls and send instant event quotes.
Gecko is AI event rental software built for party and event rental teams that need to respond quickly. It captures event details, checks availability, and sends quotes before customers book with the provider who replied first.
Yes. Gecko manages tents, tables, chairs, games, concessions, decor, lighting, photo booths, event packages, and add-ons. It also supports bundles and package quoting.
Yes. Gecko helps schedule delivery, setup, and pack-down windows, captures venue notes, and gives crews the details they need for each event. Delivery fees can be calculated automatically.
Gecko integrates with QuickBooks, Xero, HubSpot, Google Calendar, Outlook, Twilio, Zapier, Baseplan, HirePos, and more. The team can advise on the best integration setup during onboarding.
Yes. Gecko supports deposits, full payments, and payment links so customers can move from quote to confirmed booking quickly. Payment workflows can be matched to your event rental process.
Gecko onboarding consists of two 30 minute meetings with the team. Nothing goes live until your event inventory, packages, workflows, and AI voice agent are ready.
Gecko pricing is tailored to the size and needs of each party and event rental business. Book a demo to get a custom quote based on your booking volume, integrations, and team size.
Stop missing weekends. Start booking more events.
See how Gecko captures the bookings your competitors are missing and turns them into confirmed weekends.