For Equipment Rental Businesses
Equipment rental software built to book more rentals
Answer every call, quote instantly, and manage live availability. Gecko is the AI operating system for equipment rental businesses that runs your whole workflow, from the first call to the final return.
Trusted by rental businesses growing with Gecko
Equipment rental customers move on when availability is unclear.
Your customers are trying to solve an urgent job, project, or event. They need to know what is available, what it costs, and how soon they can get it. If your team can't answer fast, the next rental yard on Google can.
of inbound rental calls are missed by the average rental business
Gecko's AI voice agent answers every call, day or night
missed bookings once Gecko is live on your business phone
Everything you need to run equipment rental
One operating system for calls, quotes, inventory, delivery, payments, and repeat customer bookings.
Your AI phone agent picks up every call, sounds human, and collects the rental details your team would normally ask for. It handles enquiries while your team is loading the yard, driving deliveries, or on another call.
- Captures equipment type, dates, location, delivery needs
- Checks live inventory in real time during the call
- Sends a branded quote to the customer's phone as the call ends
- Available 24/7 including after hours and weekends
Track every machine, generator, trailer, and attachment in real time. One dashboard your whole team can see. No more let me call you back to check availability.
- Real-time status: available, on hire, due back, in service
- Prevent double-bookings automatically
- Multi-location and multi-yard inventory support
- Service and maintenance scheduling built in
Daily, weekly, and long-term rates. Delivery fees by distance. Trade account pricing. Damage waivers. Gecko handles all of it automatically and sends a branded quote in seconds.
- Tiered rate cards including daily, weekly, monthly
- Distance-based delivery fee calculation
- Trade customer account pricing
- Self-serve online booking for repeat customers
Plan deliveries and pickups across multiple sites. Send drivers the address, contact, and equipment details straight to their phone. Track returns and condition checks at every step.
- Driver dispatch with route details
- Job site access notes and customer contact
- Equipment condition tracking at pickup and return
- Auto-calculated delivery and pickup fees
Take deposits and full payments online. Manage credit accounts for trade customers. Send invoices the moment the rental ends. All of it is linked to your inventory and bookings in real time.
- Online deposit and full payment collection
- Trade credit account management
- Automated invoicing on return
- QuickBooks and Xero syncing
Built for Your Fleet
Manage every category of rental equipment
See It In Action
Watch Gecko in 90 seconds
Gecko vs legacy rental software
Real growth from real equipment customers
Equipment rental businesses on Gecko have grown by hundreds of thousands of dollars in annual revenue. The growth comes from capturing every call, quoting instantly, and selling online to repeat trade customers.
Loved by rental business owners
"Customers used to call three competitors and book with whoever replied first. With Gecko, that's now us every time."
"We've booked weekend jobs that came in at 8pm on a Friday. Without Gecko those calls would have gone to voicemail and we'd have lost them."
"Running multiple yards used to mean three different sets of bookings and constant double-bookings. Gecko gives us one calendar. We haven't double-booked since."
Works with the tools you already use
Gecko connects to the tools you already run your business with.
Up and running in two meetings
Book a demo
A 30 minute conversation about your business, your fleet, and your workflow. We show you exactly what Gecko does for equipment rental businesses.
Onboarding
Two 30 minute meetings to set up your inventory, integrations, and AI voice agent. Nothing goes live until you confirm you're ready.
Launch
Your AI voice agent starts answering calls, your inventory goes live online, and your team focuses on running the business instead of the phone.
Equipment rental software FAQ
Equipment rental software helps rental businesses manage rental inventory, availability, quotes, bookings, delivery, payments, invoices, and customer communication in one place. Modern equipment rental software like Gecko also includes AI voice agents that answer phone calls 24/7 and send instant quotes.
Gecko is the AI equipment rental software built specifically for rental businesses. Unlike traditional rental software, Gecko's AI voice agents answer every call, qualify the customer, check inventory, and send an instant quote without anyone on your team picking up the phone. Customers have grown by hundreds of thousands of dollars in annual revenue after switching.
Yes. Gecko handles tiered rental pricing including hourly, daily, weekly, monthly, and long-term rates. It also handles delivery fees based on distance, account-specific pricing for trade customers, and damage waiver charges.
Yes. Gecko integrates with rental software including Baseplan and HirePos. You can run Gecko alongside your existing system or migrate fully to Gecko over time. The team advises on the best integration approach during onboarding.
Gecko integrates with QuickBooks, Xero, HubSpot, Google Calendar, Outlook, Twilio, Zapier, Baseplan, HirePos, and more. If your tool isn't on the list, the team can usually connect it during onboarding.
Yes. Gecko supports full payment workflows including deposits, so customers can move from quote to payment to confirmed booking with less manual admin.
Gecko onboarding consists of two 30 minute meetings with the team. Nothing goes live until you confirm you're ready. The white glove onboarding process configures your inventory, pricing tiers, delivery zones, and AI voice agent to match your existing workflow.
Gecko pricing is tailored to the size and fleet of each equipment rental business. Book a demo to get a custom quote based on your business volume, integrations, and team size.
Stop missing calls. Start booking more rentals.
Book a 30 minute demo and see how Gecko answers every call, quotes instantly, and grows your equipment rental business.